Contract Management services we offer include all Pre-Contract and Post-Contract activities.

Contract Management

We are experienced in Contact Management according to publications of FDIC.
​FIDIC has long been renowned for its standard forms of contract for use between employers and contractors on international construction projects, in particular:

• Conditions of Contract for Works of Civil Engineering Construction: The Red Book (1987)
• Conditions of Contract for Electrical and Mechanical Works including Erection on Site: The Yellow Book (1987)
• Conditions of Contract for Design-Build and Turnkey: The Orange Book (1995)
  
• Conditions of Contract for EPC/Turnkey Contract 2nd Ed (2017 Silver Book)

FIDIC Publications

Pre-Contract Structure and Process

• Develop and maintain Contract Administration Manual and Matrix of Responsibility
• Develop / Input to Procurement Contract Register to identify all subcontracts, contract cost estimates, and schedule. Covering Main and secondary equipment supply, and Service Constricts. Determination type of Contract (EXW, FOB, CIF etc)
• Maintain budget controls on all contracts, report changes to Executive Management.
• Summarization of Primary and Preparation of in-scope contractual documents, with PMO/Legal
• Clarifications of scope with originating party (engineering/construction)
• Establishment of contractual timelines, performance bonds and guarantees
• Preparation of all Invitations to Tender
• Conflicts and precedent
• Offer reviews and shortlisting of suppliers/vendors
• Negotiation and counter offer of Technical and Commercial conditions.
• Price Final, payment milestones, and retention money, warranty
• Special clauses:  Interest, liquidated damages, Force majeure, suspension and termination, arbitration / litigation
• Liabilities, exclusions and indemnities
• Acceptance and Transfer of Ownership
• Award letters and Contract Signing  / Notice to Proceed

Contract Management Cycle (Source ADB)

Post-Contract - Structure and Process

• Preparation of Purchase orders and assembly of all technical and commercial documents
• Execution of contractual works, including all milestone reviews, invoice schedules, and approvals.
• Non-conformance and non-performance assessment and counter measures, relating to equipment testing, Performance (System) Tests and services
• Variation Orders and Change Order Assessment and Management, Change Order / Waiver Register development and upkeep
• Bonds and Guarantees Requirements and Log
• Claims / Dispute management
• Back charges Log
• Payment approval and processing
• Project Close out
• Release of Liens

Contract management or contract lifecycle management (CLM) is the process of managing contracts, from the creation through to execution, and eventually termination or renewal of the contract.